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4. NCDC Recruitment for C19RM Health Product Management and Logistics (HPML) Specialist

Location: Nigeria
Reports: Head of Logistics Unit

Job Description

• We seek candidates for the position of Global Fund (GF) C19RM Health Product Management and Logistics Specialist focusing mainly on the C19RM commodities supported by GF.
• This individual will provide support as part of the NCDC GF Grant Management Unit (GMU) which oversees the NCDC’s Global Fund Grant. GF grants include the Resilient and Sustainable Systems for Health (RSSH2) and the COVID-19 Response Mechanism (C-19 RM).
• NCDC seeks a Health Product Management and Logistics Specialist who will be part of the Grants Management Unit (GMU) and provide logistics and supply chain management support for health products for COVID-19 and other infectious diseases.
• The Specialist, Health Products Management as a key member of the NCDC- GF Project Management Unit plays a key role in the efficient management of grants, ensures the provision of adequate technical expertise for complex and strategic matters and support to analyze risks and propose solutions for the efficient implementation of pharmaceutical management, service delivery and supply chain management activities for health products in NCDC.
• He/she also participates in the development of Global Fund operational policies and guidelines related to HPM.

Key Responsibilities
The main responsibilities of the Specialist, Health Product Management include:

Advising on HPM aspects of Global Fund investment:

• Throughout the C19RM grant implementation, the Specialist, HPM ensures strategic investments and value for money from a health product management perspective, by
• Engaging with NCDC supply management in identifying gaps and areas of improvement, and support new or innovative health product related initiatives, to facilitate rapid uptake of new technologies, optimize treatment and testing for COVID-19 and other priority infectious diseases in line with international guidelines in order to improve performance of supply chain systems and programmatic impact respectively.
• Proposing innovative and constructive solutions to operational challenges and way forward (updated policies, tools, guidance, specific approach to infectious diseases);
• Pro-actively identify ways to streamline processes to improve sub-national and health facilities access to health products,
• Facilitate timely start-up of GF grants and supporting grant implementation through training and other capacity building initiatives especially in relation to Health Product Management.
• Support validation of the PSM arrangements and the supply plan, including forecasting and related budget for health products for cOVID-19 and other infectious diseases and provide appropriate mitigation measures to address gaps/challenges, including short-term and longer-term solutions and recommendations for pharmaceutical systems strengthening investment.
• Facilitating access to appropriate technical assistance.

Contributing to the development of the risk and assurance framework:

• Identify key risks related to health product management and HPM arrangements and ensure that appropriate mitigation measures are in place for the effective and efficient implementation of activities related to the management of health products and improving systems to prevent service disruption and poor quality of services, use of substandard health products, and ensure effective use of grant funds.
• Escalate any HPM, service delivery related risks to GF grant manager and Director, Supply Chain Management lead, as necessary.
• Ensure adherence to the Global Fund policies and reviewing instances of non-compliance and proposing remedial actions;
• Develop mechanism and systems of HPM assurance in NCDC and enable NCDC meet GF requirements and meet targets expected in performance framework and assessments.

Contributing to the development and roll out of strategies and operational policies:

• Involved in specific work streams and deliverables on HPM
• Recognised internally as an expert and source of reference for other colleagues in the other departments;
• Contributing to or leading priority initiatives as coordinated by Head of Supply Chain Management
• Contributing to internal trainings and guidance on Global Fund HPM policies, procedures and tools.

Other Specific Responsibilities for NCDC Recruitment:

• Manage the inventory for prevention, investigation, detection, and response commodities at the National strategic stockpile warehouses; compile daily inventory logistics management reports for the supply chain management.
• Work with the Supply chain Management Team (SCMT) to support storage and stock movement of all commodities used for investigation, detection and response with a special focus on data capture and reporting.
• Assist with identification, receiving, and validation of all inbound commodities (procurement and donations and reporting same to supply chain Head as a daily report.
• Assist in picking, packaging, labelling of issued items to the facilities in coordination with the supply chain officers and the SCMT
• Support the forecasting and update of the monthly distribution plan for the C19 RM diagnostic test through the provision of utilization data.
• Update weekly stock movement report for review by the Supply chain officer, and onward communication to the SCMT.
• Work with the NCDC Logistics Officers to support proper management of health commodities with a special focus on data capture and reporting
• Support the planning, coordination, and oversight of the implementation of the Global Fund COVID-19 Response Mechanism (C19RM) program to strengthen COVID-19 response in Nigeria in relations to logistics and warehousing
• Support in monitoring and developing program reports of the C19RM. Collate and prepare periodic reports and records on program activities, progress, status reports as required by NACA-PR.
• Coordinate the receipt of and collation of reports on the utilization of diagnostic tests from designated labs.
• Liaise with program officer coordination to ensure requested reports from the laboratory are prepared and available on time to be shared with NACA -PR
• Maintain a working relationship with key stakeholders to ensure achievement of the scheme’s objectives
• Manage communications and attend to all requests from NACA-PR in a prompt manner.
• Help build positive relations within the NCDC team and external parties
• Any other duties assigned by the NCDC Head of supply chain.

Expected Deliverables:

• Support to develop/update of a monthly distribution plan for C19 commodities procured with GF resources.
• Prepare quarterly reports that document stock received, stock status and stock distributed, etc
• Attend weekly meetings of NCDC and NACA teams and follow up on logistics-related action items from the meeting and ensure their prompt implementation
• Contribute to the development of the consolidated quarterly report of NCDC GF C19 RM report that documents achievements, challenges and recommendations of the project.
• Reported to GF supply chain officer coordinating management of GF products.

Qualifications

• Essential: Advanced University Degree in Pharmacy, Medicine or Public Health.

Required Experience for NCDC Recruitment:
Essential:

• Minimum of 5 years of relevant professional Required Experience for NCDC Recruitment working in pharmaceutical management, procurement and supply-chain management of health products at national level, including:
• Minimum of 3 years of Required Experience for NCDC Recruitment in managing complex PSM situations, managing/mitigating risks related to health products at country, sub-national or international level.
• Required Experience for NCDC Recruitment in developing PSM related policies, operational tools, and guidance
• Required Experience for NCDC Recruitment in developing partnerships on health product selection, uptake of new technologies, procurement and supply management matters at national or sub-national or international level
• Proven track record in leading work streams or teams in multi-cultural environment

Desirable:

• Understanding of public health, logistics and molecular diagnostics
• Diploma or Certificate in Supply chain management
• Master’s in Business Administration is an added advantage
• Required Experience for NCDC Recruitment in both demand and supply side activities related to pharmaceutical management and in particular related to infectious diseases, COVID-19.

Competencies:

• Languages: An excellent knowledge of English (written and verbal).

Technical Competencies:

• Health Product Management
• Demonstrated sound knowledge and expertise of pharmaceutical management good practices.
• Good understanding of health system operations and legal matters that govern pharmaceutical sector (regulation of pharmaceutical/health products, legal framework on which medical stores operate, flow of funds in health sector, policy decision making structures)
• Demonstrated knowledge and understanding of the complexity of procurement and supply chain management models for health products including demand projections and supply delivery mechanisms/models. Updated on the innovative solutions used across the sector to find sustainable solutions in managing supply chains for health products.
• At least 2 years’ Required Experience for NCDC Recruitment of leading GF programme, in supply chain management

Policy Acumen:

• Demonstrates ability to understand and apply GF policies and procedures related to grant management and apply these effectively with a variety of stakeholders.
• Capacity to take the lead in solving complex issues. Adapt policy and guidance to the reality / context.
• Capacity to design an assurance plan to verify adequate implementation of PSM activities, and corrective measures.

Leadership competencies:

• Ability to lead, collaborate and coordinate work and technical assistance at national and sub-national level with technical partners and other donors.
• Detail-oriented and efficient, proactive problem solver
• Skill in organizing work of self and others.

Agency-wide Competencies (for all NCDC Staff):
Rooted in the mission, values, and guiding principles of NCDC and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity, Continuous Improvement & Innovation
• Builds Relationships, Develops Talent
• Strategic Mindset, Accountability & Stewardship.

How to Apply for NCDC Recruitment
Interested and qualified candidates should:
Click here to apply

Career Employment Opportunities at the Nigeria Centre for Disease Control (NCDC)

5. NCDC Recruitment for  Global Fund (GF) Compliance Officer

Location: Nigeria
Reports: Head of the Internal Audit Unit

Job Description

• We seek candidates for the position of Global Fund (GF) Compliance Officer. This individual will provide support as part of the NCDC GF Grant Management Unit (GMU) which oversees the NCDC’s Global Fund Grant.
• The grants include the Resilient and Sustainable Systems for Health (RSSH2) and the COVID-19 Response Mechanism (C-19 RM).
• The Compliance Officer must be proficient in GF policies, processes, and contract requirements.
• He or she must be able to provide clear, applicable, and actionable interpretations of GF policies, processes contractual requirements within the context of the grant implementation and be able to clearly convey and operationalize the requirements to other members of the GMU and relevant NCDC staffs.
• He or she will be responsible for providing policy, process and contractual guidance and support to NCDC staffs, subcontractors and other persons relevant to grant implementation.
• He or she should be able to advise NCDC staff on GF policies. processes, contractual requirements, client compliance issues, and interphase effectively with the LFA, FA and relevant PR staff. He or she must also have project management, systems, organization and team capacity building skills.
• The Compliance Officer will also be a proactive champion for promoting policy, process, and contract compliance as he or she works with both technical and support staffs to ensure the execution of all grant activities and meet GF policy, process and contract requirements.
• The position will require exceptional problem-solving skills, and target driven orientated attitude, excellent communication and organizational skills, and ability to work in a complex, fast-paced, multi-cultural government agency environment with high attention to details.

Specific Responsibilities for NCDC Recruitment
GF Policy, Process, Contract Administration and Compliance:

• Provide proposal and concept note development compliance support during all phases of grant implementation, leading the development of compliance-related proposal and concept notes for submission to the PR, as necessary.
• Review terms and conditions of all contract modifications prior to submission to the DG NCDC for approval, ensuring the following:
• Correlation between proposal technical and pricing submissions and resulting modifications.
• Identification of areas for further negotiation, highlighting potential areas of risk.
• Verification of appropriate incorporation of GF policies, processes, and regulations.
• Negotiate award and modification terms and conditions, serving as NCDC point of contact with the PR to ensure terms that are most favourable, mitigating risk to NCDC.
• Drive grant activity implementation review meeting process, initiating, and leading the policy, process and contract compliance orientation and requirements and ensuring ongoing refresher meetings are held periodically as staff join the project.
• Work collaboratively with finance, program management, and technical staff to operationalize GF contract compliance requirements and exhibit a keen understanding of the interrelated nature of compliance with regards to the financial, programmatic, and technical management of the GF grant and execution of grant activities and deliverables on schedule.
• Monitor and advise on contract requirements throughout grant implementation, including timely review and sign-off of all prior approval submissions to the client.
• Participate in Monthly GF grant reviews to stay abreast of current grant activities to proactively flag compliance-related matters.
• Prepare CO prior approval and waiver request packages as may be necessary.
• Establish standards of practice and monitor systems for effective GF policy, process, and contract management, flagging and following up on issues and proffer a follow-up on corrective action.
• Interpret and advise HQ and project staff on Global Fund regulations and guidelines, project specific policies, NCDC policies, Grants & Contracts Department compliance guidance documents and tools reinforcing client requirements and facilitation of comprehension of requirements for in-country staff as needed.
• Develop associated procedures and standards pertaining to the specific requirements of GF grant implementation.
• Work with other grant management unit members to assess and document compliance related issues and ensure correct systems and filing are in place.
• Promotes a project-wide culture of risk management compliance through staff training, ongoing reviews of project systems and procedures, and pro-active identification of potential risk and compliance-related issues.
• Conducts quality assurance (routine reviews and spot checks) of important project documentation, and ensures appropriate systems and procedures are followed and supporting documents are exhaustive and consistent
• Monitor and report on the status of recommendations resulting from verification exercises and internal/external audits
• Liaise with the HR and Finance Department on complex contractual management issues.
• Review prior internal and external GF related audits to identify areas for improvement related to contract management.

Risk Management:

• Provides expert advice and guidance to the NCDC GF project team to manage risk and ensure full compliance with GF regulations, NCDC policies and national guidance.
• Provides guidance to NCDC-GF team and senior management team to achieve balance between requirement for rapid implementation and minimizing potential financial, reputational and audit risks.
• Leads the development and roll out of compliance tools such as: quick compliance reference guides, check list, and related materials – working with project leadership, managers, and other staff members to better ensure efficiency and reduce compliance risks.
• Plan, design and implement the risk management process for the GF project

Subcontract and Procurement Management Support:

• Support the preparation of consent to subcontract requests for approval, as may be required.
• Ensure that due diligence is conducted for all subcontractors identified. This includes reviewing and approving risk-based pre-award assessment questionnaires and supporting documentation, selection and negotiation memoranda, risk-based monitoring plans, and drafting subcontracts for review/approval by the Grants & Contracts Department as may be necessary, including special terms and conditions related to the identified level of risk, to be incorporated in subsequent subcontracts.
• Ensure that site visits and ongoing monitoring of NCDC subcontractors as may be required, are conducted, and documented throughout grant implementation.
• Support the finance and procurement unit to review procurement actions, including non-standard vendor agreements, prior to finalization and execution as directed by the Finance & Admin Manager.
• Liaise with other key stakeholders as may be necessary to support prime contract and subcontract requirements.

Closeout:

• Prepare for contract closeout during the beginning stages of grant implementation, ensuring the close out process is followed by NCDC, ensuring that all programmatic and financial deliverables are submitted on time and have been formally received and acknowledged by the PR.
• Verify that all prior approvals are documented and on file.
• Support the review and approval of asset disposition plans for submission to the PR in time for final disposition directives.
• Ensure the same preparation for any subcontracts issued under the contract.

Training:

• Conduct periodic compliance and programmatic reviews and closeouts trainings in coordination with the HR, Finance, and grants units through mini workshops, sharing of best practices through webinars, and/or linking NCDC GF team.
• Following organizational guidelines and procedures developed by the Grant Management Unit, evaluate in-country risk and design relevant training plans related to both NCDC and PR subcontractor knowledge.
• Develop clear guidance, tools, templates, and processes for project team members on the requirements for PR and GF approval requests and other contractual requirements and documentation.
• Provide training and continual refresher training on guidance, tools, and processes as well as PR and GF contractual requirements and documentation. Ensure all materials are readily accessible through the grant’s knowledge management unit.
• Serve as a quality control and assurance officer for guidance and outputs to ensure consistently high standards.
• Train grant staff on GF policy, processes, and contractual requirements, required documentation and completion of approval request and waiver packages as needed including through one-on-one mentoring, small group trainings, corporate training programs, and information dissemination.
• Within the GF funded project, the compliance officer develops and institutionalises mechanism and processes for compliance and oversight based on good practices and learning
• Perform other duties and responsibilities as required.

Key Working Relationships:

• Internal: DG NCDC, Director Special Duties, Grant Management Unit, Global Fund Thematic Focal persons
• External: NACA GF Portfolio Manager, NACA GF Portfolio Team, Ministry of Health, FA, LFA, GF Sub-recipients, USAID, CDC, UN agencies, other Global Fund SR.

NCDC Recruitment Basic Qualifications
What are we looking for?

Education:

• Master’s Degree in Business Administration, Accounting, Finance, Auditing or related field is required.
• At least 7 years or related Required Experience for NCDC Recruitment. Equivalent combination of related education and Required Experience for NCDC Recruitment may be substituted.
• At least 5 years of Required Experience for NCDC Recruitment related to compliance oversight and management.
• At least 1 year of supervisory Required Experience for NCDC Recruitment preferred

Certifications:

• Certification as a certified Public Accountant, Chartered Accountant, Certified Internal Auditor or equivalent is desirable.

Required Experience for NCDC Recruitment:

• A minimum of 5 years of progressive responsible Required Experience for NCDC Recruitment in financial compliance, audit, internal audit, risk management at the national or international level is required and with a master’s degree;
• Required Experience for NCDC Recruitment with audits of development aid programme or the projects funded by international donors and institutions is desirable;
• Demonstrated Required Experience for NCDC Recruitment performing operations reviews and analyses of budget vs. actual expenditures is required;
• Demonstrated Required Experience for NCDC Recruitment interacting with senior management and leadership in localizing corporate governance and compliance practices;
• Strong overall management acumen and ability to align governance, risk and localization requirements with the realities of the organization’s work environment;
• Knowledge of the Global Fund policies and guidelines is a plus;
• Prior work history adhering to GF policy, processes and procurement processes;
• Ability to write well with attention to detail in order to compose reports, presentations, and emails in an organized, logical, and concise manner, conveying complex compliance requirements and explaining nuances;
• Required Experience for NCDC Recruitment responding to audit inquiries, working closely with external parties to ensure a high degree of compliance;
• Demonstrated project management and organizational skills – especially with time-sensitive work;
• Strong people-focused emotional intelligence, understanding perspectives of internal clients, while maintaining balance of mitigating risk for NCDC;
• Ability to collaborate and participate in teams with a can-do, positive attitude;
• Stellar communication skills and an ability to develop strong partnerships, especially in a diverse, global environment;
• Ability to think logically and analytically, rapidly assess diverse information, and draw make sound judgements;
• Excellent organizational, systems thinking, time management, prioritization skills, and attention to detail are required.

Required Languages:

• English fluency required.

Travel:

• Must be willing and able to travel up to 10%

Agency-wide Competencies (for all NCDC Staff):
Rooted in the mission, values, and guiding principles of NCDC and used by each staff member to fulfil his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

How to Apply
Interested and qualified candidates should:
Click here to apply online