Job Vacancy: Personal Assistant – Federal Airport Authority of Nigeria (FAAN) Recruitment.
Job Category: Administrative & Office Operations | Organization: Federal Airport Authority of Nigeria
The Federal Airport Authority of Nigeria (FAAN), a Government Agency under the Ministry of Aviation and Aerospace Development, invites applications for the position of:
Job Title: Personal Assistant at Federal Airport Authority of Nigeria (FAAN) Recruitment
Location: Ikeja, Lagos
Employment Type: Full-time
Job Description:
As a Personal Assistant, you will play a crucial role in managing administrative responsibilities for the Executive Director. This includes handling sensitive assignments involving highly confidential information and serving as a key information link between the Executive Director and both internal and external stakeholders to ensure the high-quality and timely delivery of services.
Responsibilities:
Diary Management and Administration:
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- Efficiently manage the diary, recognizing the significance of key meetings, building flexibility, and anticipating needs.
- Organize external visits, meetings, and speaking engagements, coordinating briefings, materials, and travel/accommodation arrangements.
- Prepare letters, reports, and other documents.
- Screen and direct incoming telephone calls appropriately.
- Review and respond to incoming correspondence; follow up where necessary.
- Maintain organizational charts for designated areas.
- Process expenses within Company guidelines and time frames for the Chairman’s office.
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Administration and Communication:
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- Attend to meetings on behalf of the Chairman if necessary.
- Remember deadlines and prompt when necessary.
- Manage and organize administration tasks.
- Prepare documentation for meetings/presentations and coordinate project work.
- Ensure correct briefing notes or papers for meetings.
- Take notes in meetings as required.
- Create and maintain filing systems.
- Make and coordinate travel arrangements in line with Company policy.
- Ensure stationary supplies are maintained.
Communication Skills:
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- Communicate clearly, confidently, and professionally at all levels, internally and externally.
- Maintain a professional image, exercising tact and diplomacy in handling various situations.
- Handle sensitive information with the utmost discretion and confidentiality.
- Address all inquiries and requests promptly, escalating only when necessary.
- Use initiative to solve problems without unnecessary escalation.
- Build and maintain strong working relationships with key contacts.
Qualifications:
Interested candidates should possess a Bachelor’s Degree with a minimum of 4 years of relevant experience.
How to Apply at Federal Airport Authority of Nigeria (FAAN) Recruitment
Interested and qualified candidates should forward their CV to: [email protected], using the Job Title as the subject of the email.
Application Deadline: 15th February 2024
